Payroll is one of the most important yet complex functions of running a business in the Philippines. From salary computations to government contributions, even the smallest errors can lead to penalties, compliance issues, and frustrated employees. Unfortunately, many Filipino businesses—especially SMEs—still face recurring payroll mistakes that cost them time, money, and trust.
In this blog, we’ll explore the most common payroll mistakes and how you can avoid them.
1. Incorrect Computation of Overtime, Holiday, and Night Differential Pay
The mistake: Miscalculating special pay rates during holidays, overtime, or night shifts is one of the top payroll errors in the Philippines.
The consequence: Employees may feel shortchanged, which can hurt morale and trust. Businesses also risk DOLE complaints and penalties.
The fix: Use a payroll system or outsource to experts who can automatically apply correct multipliers based on labor laws. Regularly update your payroll team on new wage orders and regulations.
2. Delayed or Missed Statutory Remittances
The mistake: Late or incomplete remittances to SSS, PhilHealth, Pag-IBIG, and BIR.
The consequence: Penalties, surcharges, and reputational damage with both employees and regulators.
The fix: Maintain a clear compliance calendar. Automating deadlines through an HRIS or having a payroll partner ensures timely submission.
3. Failure to Update Changes in Minimum Wage and Tax Rules
The mistake: Not updating payroll systems when new wage orders or TRAIN Law adjustments are implemented.
The consequence: Non-compliance can trigger costly penalties and back payments.
The fix: Monitor DOLE and BIR updates regularly. Partner with payroll experts who keep systems aligned with new laws.
4. Inconsistent Record-Keeping of Attendance and Leave Credits
The mistake: Relying on manual logbooks or spreadsheets that are prone to human error.
The consequence: Disputes over attendance, absences, and unused leaves that affect payroll accuracy.
The fix: Implement an HRIS with integrated attendance and leave tracking. This minimizes disputes and ensures payroll reflects true employee records.
5. Lack of Confidentiality and Data Security
The mistake: Exposing sensitive salary and employee data by using unsecured files or sharing through unprotected channels.
The consequence: Data breaches, loss of employee trust, and potential legal action.
The fix: Adopt a secure payroll platform with role-based access. Ensure that only authorized personnel handle payroll data.
6. Treating Payroll as a Back-Office Task Only
The mistake: Businesses see payroll as a “routine” task instead of a strategic HR function.
The consequence: Overlooking payroll’s impact on employee satisfaction and retention.
The fix: Treat payroll as a core business process. Outsource to payroll partners who don’t just process data but ensure compliance, accuracy, and employee trust.
Final Thoughts
Payroll mistakes are not just administrative issues—they can damage your
company’s reputation, employee relationships, and bottom line. By avoiding these
common pitfalls, Filipino businesses can ensure payroll is accurate, compliant, and
stress-free.
And if you want to skip the stress altogether, Bridge PayDay is here to help.